Privacy Policy

Effective Date: August 7, 2026
Last Updated: August 7, 2026

CodeCoogs ("we," "us," "our," or "Company") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and application.

1. Information We Collect

1.1 Information You Provide Directly

When you register an account or use our services, we collect:

Full name (first and last)
Email address
Phone number (optional)
University of Houston Cougar Net ID
Academic classification (Freshman, Sophomore, Junior, Senior)
Expected graduation date
Major or field of study
Discord username (if you link your Discord account)
Payment information (processed securely through Stripe)

1.2 Information Collected Automatically

Event attendance records
Points earned and activity history
Form responses and surveys you submit
Support tickets you create
File uploads to forms
Theme preference (stored in your browser)
Log data (IP address, browser type, pages visited, timestamps)

1.3 Information from Third Parties

When you use third-party integrations:

Discord OAuth: Email address and user ID for account linking
Google Calendar: Event participation and RSVP status
Stripe: Payment transaction records

2. How We Use Your Information

We use collected information for:

Creating and maintaining your account
Processing payments and memberships
Tracking event attendance and points
Communicating with you about events, opportunities, and updates
Administering forms and surveys
Improving our application and services
Compliance with university policies
Sending newsletters (if you opt-in)

3. Sharing Your Information

3.1 We Do NOT Sell Your Data

We absolutely do not sell, rent, trade, or lease your personal information to any third parties.

3.2 Information We Share

We share information only with:

Service providers who help us operate (Stripe for payments, Discord/Google for OAuth, Supabase for data hosting)
University of Houston - to verify student status if required
Law enforcement - if required by law

3.3 Public Information

Your officer profile information (if you hold a leadership position) may be displayed publicly, including:

Name
Bio
Photo
LinkedIn/Instagram/website links

4. Data Security

We implement industry-standard security measures including:

Encrypted data transmission (HTTPS)
Secure password hashing
Row-Level Security (RLS) policies to control access
Regular security updates
Limited staff access to personal data

We are a student-led organization, not a commercial entity. While we take security seriously, we cannot guarantee absolute security. Do not share passwords or sensitive financial information through unsecured channels.

5. Data Retention

We retain your information for as long as:

Your account is active
Required for organizational or legal purposes
12 months after you leave the organization (for record-keeping)

You may request deletion of your account at any time by contacting us.

6. Your Rights

You have the right to:

Access your personal information
Correct inaccurate data
Request deletion of your account and associated data
Opt-out of marketing communications
Export your data

To exercise these rights, contact us at the address below.

7. Cookies and Local Storage

We use browser storage to remember your theme preference (light/dark mode). You can clear this data through your browser settings at any time.

8. Third-Party Links

Our application may link to external websites. We are not responsible for their privacy practices. Please review their privacy policies before providing information.

9. Children's Privacy

Our services are intended for students aged 18+. We do not knowingly collect information from anyone under 18 without parental consent. If we learn we've collected such information, we will delete it promptly.

10. International Users

If you are located outside the United States, you understand that your information will be transferred to and processed in the United States.

11. Changes to This Policy

We may update this Privacy Policy occasionally. We will notify you of material changes by posting the new policy on our website and updating the "Last Updated" date.

12. Contact Us

For privacy-related questions, requests, or concerns:

CodeCoogs
4465 UNIVERSITY DRIVE MAILBOX 355
HOUSTON TX 77204
Email: main@codecoogs.com

This Privacy Policy is provided as-is by a student organization. While we strive to protect your privacy, you use our application at your own risk.